| Attachments |
You can attach any type of file to a document in Enterprise Buyer 2.0 Desktop Edition. The files can be in any format and can contain any additional or required information, required certifications, regulatory or licensing information.
Attachments can be attached to:
Shopping Carts
Items in a Shopping Cart
Orders created from a Shopping Cart
Items in an Order
Change Requests created from an Order
Items in a Change Request
Attachments are visible:
to the Buyer, in an open (un-submitted) Shopping Cart
to the Buyer, or an Approver, when a change is requested to an Order created from the Shopping Cart
to the Supplier, if the Buyer selected Send to Supplier.
Attachments may also viewed when a Shopping Cart, Order or Change Request is printed.
Find the row containing the item for which you want to attach a note.
Click
in that row.
Enterprise Buyer 2.0 Desktop Edition displays the Item Details page.
Click
the Item Attachment tab.
Enterprise Buyer 2.0 Desktop Edition
displays the Item Attachments list containing a list of
the files attached to that item.
Click:
| a. | [New]
to add a new attachment. he
browser displays the Item Attachments page. |
|
| b. | 
, beside an attachment, to change it. The
browser displays the Item Attachments page with the
attachment File Name and Purpose displayed. |
|
| c. |  ,
to delete the attachment. |
| a. | [New]
to add a new attachment. The
browser displays the Item Attachments page. |
|
| b. |
, beside an attachment, to change it. The
browser displays the Item Attachmennts page with the
attachment File Name and Purpose displayed. |
|
| c. | ,
to delete the attachment. |
You can an edit attachments to items, Shopping Carts and Orders in the same way:
Select an attachment file name, by:
| a. | In
the File Name text box, type the pathname to the file to be
attached, or
|
|
| b. |
Click [Browse], and use the file system to search for and select a
file.
|
In
the Type your purpose here text box, type an explanation of why the
file is being attached.
This is required. You must enter a purpose before leaving this page.l
Click
in the Send to Supplier check box if you want the attachment to go
the supplier.
Otherwise the attachment will only be seen by you and your Approver.
Click:
[Save] to add the attachment
[Cancel] to exit without attaching a file
The system returns you to the Attachments list.
Modifying Attachments
Click
to edit the pathname to the attached file, or the text in the
attachment Purpose. Attached
files themselves cannot be modified inside Enterprise Buyer 2.0 Desktop Edition.
If you want to edit an attached file, it must be edited externally and then re-attached. When this happens, the original file is deleted or detached, depending upon whether it is attached to any other Shopping Cart, Order, or item.
When a Shopping Cart is submitted, the attachments are associated with the corresponding line item in the Order. there is, however, only one physical copy of the attached file. When a Shopping Cart is copied, the system also copies and attaches any associated attachments.
When a Shopping Cart, Order, or item is deleted, the system also deletes the associated files.
Naming Attachments
Attachments must have unique names. When preparing a file to be attached to a Shopping Cart, save the file with a name using only lower case letters, numbers, the underscore character (_) or hyphen (-).Do not use include any spaces between characters in file names. Do not use other special characters, such as the hash mark (#).
This ensures maximum compatibility across the most commonly used browser versions.
The size of the attachment that can be uploaded from the client to the server is limited by the disk space available on the data server. The maximum size of the attachment that can, be uploaded can set to a lower value by your Administrator using the Enterprise Buyer 2.0 Desktop Edition Administration application.
If the size of the attachment is larger than the limit established by the Enterprise Buyer 2.0 Desktop Edition system administrator, the system displays an error message. You can attach a different version of the file, or modify the file and reattach it.
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